Remote convenience backed by a full-service accounting firm that has served this region for over 48 years. Based in Sparks, NV, serving the Reno metropolitan area and clients virtually nationwide.
Virtual Bookkeeping for Small and Mid-sized
The Same Attentive Team, Without the Drive to Our Office
Virtual bookkeeping doesn't mean impersonal bookkeeping.
A lot of small business owners worry that switching to a remote setup means getting shuffled to an automated system or a solo contractor who manages dozens of clients from a laptop. That's not what we offer. When you work with Hartmann & Associates virtually, you're working with the same in-house staff and named contacts as every client who walks through our Sparks office. Your books are handled by our highly trained Accounts Specialists — not a subcontractor, not an overseas service, not a freelance platform. Every bit of work stays in-house.
What changes is how we exchange information. What doesn't change is who's doing the work and how closely they pay attention to your business.
Related Services
A Simple Way to Share Documents and Stay in the Loop
Our clients use a secure client portal to upload documents, receive reports, and communicate with our team. There's nothing complicated to learn and no back-and-forth over email attachments. Simply upload what we need, and we handle the rest, and your financials are ready when you need them.
For businesses already using QuickBooks Online, the process is even more seamless — we work directly in your existing file, giving you ongoing visibility into your books without having to wait for a report. If you're not yet on QuickBooks Online, we can help you get set up and running quickly.
What our virtual bookkeeping clients receive:
- Monthly or quarterly bookkeeping and reconciliation
- Financial statements prepared on a schedule that fits your reporting needs
- Accounts payable and receivable management
- Payroll coordination alongside your bookkeeping when needed
- OR Payroll Processing in-house with our proprietary software
- Quarterly Government Filings for Federal and State requirements
- Monthly Reporting for Sales & Use Taxes, and any state specific required filing
- Monthly Depreciation posting and Asset additions or disposed
- Annual Insurance Audit reporting
- Annual Personal Property Tax declarations
- Estimated Income Tax Payments, Reviewed Quarterly
- Audit Support outside of Insurance requirements
- Monthly or Quarterly reviews by your dedicated Accountant
- Year-end close for tax preparation
- A consistent point of contact who knows your accounts
Serving Small to Midsized Businesses
We proudly support a growing client base across the United States with responsive, experienced bookkeeping services tailored to the needs of small and mid-sized businesses. Based in Sparks, we make complete virtual bookkeeping simple and accessible for businesses virtually from your current area — delivering dependable, full-service accounting support without the need for an in-person visit.
Frequently Asked Questions
Is virtual bookkeeping as good as working with a bookkeeper in person?
Yes. For most small and mid-sized businesses, virtual bookkeeping can be just as effective as in-person service. The quality of your bookkeeping depends on the experience, care, and standards of the team handling your work—not their physical location. Our virtual clients receive the same attentive service, knowledgeable staff, and industry-focused support as our in-house clients; the only difference is how documents are exchanged.What tools do I need to get started with virtual bookkeeping?
Getting started is simple! You will access our secure client portal through a web browser to upload documents and receive reports. If your business uses QuickBooks Online, we can connect directly to your file. If you are not yet using a cloud accounting platform, we can help you get set up during onboarding. For clients who do not need a more robust system, we also offer affordable in-house accounting software that is available whenever you need it.
Do I need to be a QuickBooks user to work with you virtually?
No. QuickBooks Online makes the process more seamless, but it isn't a requirement. We'll work with you to find a document-sharing and reporting setup that fits how your business actually operates.Can a virtual bookkeeper handle bookkeeping for a Nevada small business specifically?
Yes, and our team has done so for decades. We're familiar with Nevada's tax environment, sales tax requirements, and the specific financial patterns common to small businesses in this region. That local context is something a national virtual bookkeeping platform typically can't offer.How do I know my financial information is secure if everything is done remotely?
Secure document exchange is an important part of our business practices model. We use a purpose-built client portal for accounting firms, to manage all document sharing in a protected environment. Files are encrypted in transit and at rest, and sensitive financial documents are not exchanged through standard email. Portal access is limited to your account and our authorized team members.
Our internal systems are secured to support compliance with IRS Publication 4557 and the “Security Six” Essential Safeguards. We take cybersecurity seriously because protecting client information is central to how we operate. As security threats continue to evolve, our dedicated cybersecurity team monitors endpoint connections carefully and continuously maintains the safeguards that support our clients, our firm, and our ongoing business practices.
