Bookkeeping write-up for small to mid-sized businesses — handled as part of your ongoing bookkeeping, not as an afterthought. Based in Sparks, NV, and serving the Reno metropolitan area and clients virtually nationwide.

Stop Chasing Invoices. Start Getting Paid.

Cash Flow Problems Usually Start Here

Most small business owners aren't struggling because business is bad — they're struggling because the money that's owed to them isn't coming in on time, and the bills they owe aren't being tracked closely enough to catch problems before they compound.

Unpaid invoices pile up. Vendor due dates get missed. And somewhere in the middle of running your business, you're spending hours every week chasing down payments that should have arrived weeks ago. That's not a cash flow problem — that's an accounts receivable problem, and it has a straightforward fix.

 

At Hartmann & Associates, AP and AR management is built into our bookkeeping services, not sold as a separate add-on. We track what's owed to you, follow up with you on outstanding invoices, and keep your payables scheduled so nothing slips through. You get a clear picture of cash in and cash out without having to piece it together yourself.

 

We work inside your accounting software to manage your invoicing and bill pay, which means everything stays organized, auditable, and connected to the rest of your financial records. If you're already using QuickBooks accounting, the transition is straightforward. If you're not in a system yet, we'll get you set up with whatever suits your business best.

What We Handle on Your Behalf

Accounts payable and receivable management covers the day-to-day financial activity that keeps your business relationships intact and your cash flow predictable. Here's what that looks like in practice:

 

  • Recording and scheduling vendor bills so due dates don't sneak up on you
  • Reconciling payments received and bills paid against your bank activity
  • Flagging discrepancies before they become disputes or late fees
  • Reporting on outstanding balances so you always know where you stand
  • Posting your customer invoices if you're not using billing software directly
  • Monitoring your AR aging reports, communicating with you on a plan of action, and supporting your collection efforts

 

Because this work runs alongside your monthly bookkeeping, it feeds directly into your financial statements. You're not just getting cash tracking — you're getting a complete picture of your business's financial position, updated on a regular cycle.

Built for the Industries We Know Best

We work with small businesses across Northern Nevada, and our AP/AR management is especially well-suited to the industries we serve day in and day out:

 

  • Construction& contractors — Progress billing, subcontractor payments, and retainage tracking require careful attention. We keep your payables and receivables organized so job costs stay visible and vendors stay paid.
  • Healthcare practices — Between insurance reimbursements and patient billing cycles, cash flow can be unpredictable. We help you stay on top of what's coming in and what's going out.
  • Nonprofits — Grant disbursements, vendor obligations, and donor-restricted funds all need to be tracked separately and accurately. We make sure your AP/AR reflects the full picture.
  • Real estate& property management — Rent collection, vendor invoices, and owner distributions move on tight schedules. We keep the details straight so nothing falls behind.
  • E-commerce& retail — Supplier payments, platform fees, and sales reconciliation can pile up fast. We bring order to the volume so your books stay clean.
  • Startups & general small business — If you're growing and cash flow is getting harder to manage on your own, we can step in and build the structure you need from the ground up.

 

Not sure if your industry is a fit? Reach out — we've worked with a wide range of businesses across the Reno and Sparks area, and we're happy to talk through what we can do for you.

Frequently Asked Questions

  • Who can manage my accounts payable and receivable for a small business?

    Hartmann & Associates provides AP and AR management for small businesses throughout Reno, Sparks, and Northern Nevada. We handle invoicing, payment tracking, vendor bill scheduling, and follow-up on outstanding balances as part of our ongoing bookkeeping services.

  • Can you help with unpaid invoices for my small business in Reno?

    Yes. Tracking and following up on unpaid invoices is a core part of what we do. We monitor your outstanding receivables on a regular cycle and flag overdue accounts so the right action gets taken before the situation affects your cash flow.

  • How does AP and AR management connect to my overall bookkeeping?

    We manage your payables and receivables as part of your monthly bookkeeping, not as a separate service. That means your invoice activity, bill payments, and outstanding balances are all reconciled against your bank records and reflected in your financial statements each month.

  • Do you use QuickBooks for invoice management and bill pay?

    Yes. We work inside QuickBooks to manage invoicing and vendor bill pay, which keeps your records organized and connected to the rest of your books. If you're not already using QuickBooks, we can help you get set up as part of our bookkeeping services.

  • What's the difference between accounts payable and accounts receivable?

    Accounts receivable refers to money your customers owe you — invoices you've sent that haven't been paid yet. Accounts payable refers to money you owe your vendors and suppliers — bills that are due or coming due. Managing both together gives you an accurate, real-time picture of your cash flow position.

Ready for Bookkeeping That's Actually Helpful?